Full Feature Overview

Everything You Need to Plan the Perfect Group Trip

welago brings together every tool your crew needs — from the first "where should we go?" to the final "see you there!"

Built-in AI

AI handles the tedious parts

welago uses AI throughout the app to save you time, reduce manual data entry, and keep the whole crew moving forward without chasing anyone down.

Confirmation Extraction

Paste a confirmation email, drop a screenshot, or upload a PDF. AI reads it and auto-fills every field — flights, hotels, activities. If your confirmation has both an outbound and return flight, AI finds and adds both.

Live Trip Summary

AI scans RSVPs, open decisions, and travel records to generate a plain-English summary of where the trip stands — and what still needs attention.

Discussion Starters

Can't get the group to weigh in? AI suggests ready-to-post discussion prompts tailored to your trip — like "Best weekend in June for 6 people?" or "Beach house vs hotel — what does everyone prefer?"

AI Poll Generator

Tap "Let AI Build One" and get poll ideas tailored to your trip — like "Best golf courses near Cabo?" or "Top restaurants in Nashville for 8 people?" AI creates a voteable poll with booking links in seconds.

AI Trip Assistant

Ask anything about your trip in plain English — "What time does Diana arrive?", "Who else is on my flight?", "Who hasn't added their travel yet?" The AI knows your crew's RSVPs, travel details, itinerary, and discussions. It answers with real trip data, not generic responses. Paste any confirmation email and AI extracts flights, hotels, car rentals — everything.

Live Voice Conference Calls

Skip the group text. Start a voice call from any discussion or DM and your whole crew gets called on their phone — talk through dates, debate destinations, or finalize the itinerary while everyone multitasks. Dial in with a 6-digit PIN if you prefer. See who's on the call, mute participants, and hang up right from the app. It's real-time coordination without leaving welago.

Tap to join — welago calls your phone so you can talk hands-free
Dial-in option with a unique 6-digit PIN per call
Live participant list with mute and hang-up controls
Works in discussions and private DMs

Trip Planning & Organization

Everything starts with a great foundation. welago gives organizers powerful tools to set up and manage their trip from day one — and keeps everyone on the same page as plans evolve.

✓Create trips with title, location, dates, tagline, and description
✓AI-generated trip summary — scans RSVPs, travel, and open decisions in real time
✓"Action Required" widget surfaces the most important unresolved items at a glance
✓Trip statuses: Planning → Confirmed → Active → Completed
✓Organizer and member roles with customizable permissions
✓See your full crew at a glance — RSVP status, chat indicators, and one-tap messaging

Discussions & Voting

Group decisions are messy. welago's structured discussions and polling tools make it easy to gather input, build consensus, and lock in choices — without endless back-and-forth.

✓Create discussion threads by topic: dates, destination, or general
✓Run polls with single or multiple-choice — any crew member can create, vote, close, or reopen
✓Leading option highlights green so the winner is instantly clear
✓AI Poll Generator — describe what you need and AI creates a voteable poll with travel booking links
✓Final Confirm Request — ask the crew to officially confirm a key decision before it's locked in
✓Schedule a live group discussion — set a date and time, everyone gets calendar invites and a 15-minute reminder
✓Go Live instantly — notify the whole crew to jump into a discussion right now
✓Voice conference calls — welago calls everyone on their phone, or they dial in with a PIN. See who's on the line in real time.
✓AI-suggested discussion prompts — get the group talking without starting from scratch
✓Real-time typing indicators and online presence

Travel Coordination

Knowing who's arriving when shouldn't require a spreadsheet. Every member logs their own travel details — and AI does the heavy lifting.

✓Each member logs their flights, hotel, car rental, and more — 10 travel item types supported
✓Paste a confirmation email, screenshot, or PDF — AI auto-fills every field instantly (handles multi-leg flights too)
✓Enter your home city once — origin airport auto-fills every time you add a flight
✓Quick links to partner travel sites — browse and book flights, hotels, cars, and activities
✓Live flight status — see "On Time", "Delayed", or "Cancelled" for flights arriving today or tomorrow
✓See who else in your crew is on the same flights and hotel — automatic matching
✓Connecting flights grouped with full details (times, seats, confirmation)
✓Organizers can set travel for crew members ("same as mine") with a confirm flow
✓Add children, babies, or pets you're traveling with
✓Add your entire trip to Apple Wallet or Google Wallet — pops up on your lock screen at the airport and hotel

Shared Expenses

Money is the fastest way to complicate a trip. welago's expense tracker makes it clear who paid what and how costs should be split — no awkward conversations needed.

✓Log expenses and split by person — categories: food, transport, hotel, activities
✓AI receipt scanner — snap a photo, AI fills in the details. Receipts are visible to the whole crew for transparency.
✓Anyone can add expenses (if organizer enables it)
✓Real-time updates as expenses are added

Daily Plan

A shared daily plan means everyone knows what's happening. Build it day by day, export to your calendar, and pull decisions straight from discussions into the schedule.

✓Day-by-day shared plan with categories: food, activity, transport, accommodation
✓Live weather forecast — tap any day for hour-by-hour detail
✓Add to your device calendar — select items via checkbox picker, adds directly to Apple Calendar or Google Calendar
✓Tap any location to open in Maps for directions
✓Add items straight from a discussion decision
✓Email your daily plan — send a styled summary with travel details, day-by-day plan, and crew list
✓Print or save as PDF — one tap on iOS opens the share sheet for AirPrint, Files, or any app

Photos, Documents & Shared Sheets

Keep all your trip files in one place. Share photos, store documents, and collaborate on shared spreadsheets — packing lists, room assignments, budgets, anything.

✓Upload trip photos, videos, and documents — select up to 20 at once for batch upload
✓Photo and video lightbox with reactions, comments, and prev/next navigation
✓Trip Photo Wall — full-screen mosaic grid of every shared photo; tap any to view, react, and comment
✓Shared spreadsheets with custom columns, multi-tab, and row-level permissions
✓Import from CSV or Excel — auto-creates a sheet with all your data
✓Export any sheet tab to CSV
✓Stored securely — only authenticated trip members can access

Notifications & Live Updates

Stay in the loop even when you're not actively planning. welago sends smart alerts and lets you Go Live in any discussion to instantly pull your whole crew into a real-time session.

✓SMS and email notifications for important trip updates
✓Push notifications on iOS and Android — never miss a message or update
✓App icon badge — unread notification count right on your home screen
✓Nudge crew members — send targeted SMS/email reminders to people who haven't responded yet
✓Trip reminder email — 24 hours before departure, everyone gets a reminder with a link to their daily plan and travel
✓Real-time online presence — see who's planning right now
✓Daily digest of unread activity — only includes items you haven't seen in the app

Direct Messages & Group Chats

Sometimes you need a side conversation. welago includes private messaging so you can coordinate without cluttering the main trip feed.

✓Private one-on-one messages between any two trip members
✓Named group conversations for sub-groups within the trip
✓Real-time delivery with unread indicators
✓Keeps sensitive logistics off the main group feed

Easy Guest Access

Guests join with a single link to RSVP and see trip details. Creating a free account takes seconds and unlocks the full experience — notifications, voting, messaging, and more.

✓Guests join via a simple link — no app download or account required to RSVP
✓See trip details, daily plan, and crew travel at a glance
✓Free account creation unlocks the full experience — discussions, voting, messaging, travel logging, and notifications
✓Works on any device, any browser

Mystery Trip Mode

Plan a surprise trip where the destination stays hidden until you're ready to reveal. Your crew sees a countdown, budget, and packing hints — but no spoilers until the big moment.

✓Toggle mystery mode on any trip — hides destination, itinerary, flights, and all details from members
✓Set a budget per person so your crew knows the financial commitment upfront
✓Check off what's included: flights, hotels, food, activities, transport, tickets
✓Leave visible group notes for your crew — what to pack, what to expect
✓Countdown timer (or TBD while you finalize plans)
✓Reveal Now button or automatic reveal at a set date/time
✓Discussions stay open so your crew can ask questions and build excitement
✓Perfect for birthdays, anniversaries, bachelor/bachelorette trips, and corporate retreats

Ready to welago?

All the features above, free for every organizer. Bring the whole crew.

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